_ May 6, 2020_ Lucian Costea

Task management software expertise – how to choose the best for your business?

Task management software does three main things for a business. It makes sure teams are in sync, meet deadlines, and grow productivity. Hence, it raises profit.

Teams in sync

Most of the problems teams come across are small but with a very big impact. It all comes down to organizing and communication. Two people doing the same task, not knowing the other has already started means not only useless work is done but also disappointment at the end. And disappointment is the biggest motivation killer. Moreso, when it comes to more complex projects this can lead to even failing delivery.

Then there is the issue of priorities. Everybody has different priorities influenced by their skills, worldview, and personality. A team needs to work as a living organism. Whereas if the priorities at the team level are not clear, the team cannot reach its objectives. Everybody is going to be busy working but in different directions.

Therefore, it is so essential to make sure everybody is on the same page, that the energy of the team is focused and that all the team members work in the same direction. This requires very good task management.

Meeting deadlines

It comes with a lot of frustration when the deadlines are not communicated correctly, and tasks must be done at the last minute. This brings poor work quality, inefficiency, and even more frustration. Plus, it brings the morale down. Not just for that one person responsible but for the entire team. Then there is the frustration towards the coordinator who loses grip over its team. These all lead to team erosion in a word where team cohesion is one of the most important factors for a successful delivery.

Growing productivity

Meeting deadline and being in sync boosts team morale and make their work more efficient. This leads to a growth in productivity. A well-organized team with clear objectives with a few members is much more productive than a chaotic team with many members. In a smaller but well-organized team there is full use of the team members’ full potential and skills. There is no use to have a senior on your team if you do not use its know-how. It is no use to have a talented designer on your team if you do not offer him/her challenging projects. Having people use their talents and potential brings a higher retention rate, which means less money spent on training new people.

Hence, once again, it is all about good organizing. And a task management software does exactly this.

What does a task management software do?

A task management software facilitates organization so that teams work at their full potential. Also, it is one of the most important tools for coordinators at any level. They can diagnose problems in the workflow with ease, can have a clear sense of the project’s development, and can intervene in time to assure the project’s success. It also helps them in focusing their energy on strategic decisions.

Since the benefits are great, there is a lot of demand for apps for task management. Hence, there are many products companies can choose from.

Atlassian

One of the greatest creators in this area is Atlassian. With task management tools that are globally popular as Jira or Trello, they are one of the leaders of facilitating a new mindset over what work is.

Source: Atlassian website

Adaptability is the key to survival. Hence, Atlassian, recognizing that the way we look at work has changed is embracing the freedom of team members when creating their products. The innovation is in the mindset. It is a team-first.

Unlike classical task management apps where there is a fixed product and teams using it must adapt their work to the tool, Atlassian task management tools work the other way around. The teams have the freedom to work as it is most comfortable to them, then the tool will adjust to their needs.

Find out more about these products, here.

Rindle

Rinde created in collaboration with the AROBS teams. As a product, it differentiates itself from classic task management software through automation. While its design is super simple and intuitive it helps users with its automated processes.

Source: Rindle website

With the use of boards, team members can follow multiple simultaneous projects with ease. Adding rules, coordinators can create workflows to automate processes. This enhances collaboration and at the same time, it makes sure the job is done.

Special triggers help to design the whole process of a project from the start when the management negotiates deadlines. With the help of these triggers, processes are activated, and the project goes on autopilot. All that remains to be done is the execution.

When it comes to more complex projects, a great challenge is having repetitive tasks on multiple projects. With the mirroring feature of Rindle, one can have one task on multiple projects synced in real-time. This saves a lot of time and energy because team members don’t have to copy or duplicate tasks.

Find out more about Rindle, here.

Monday

While Monday seems to be the least popular day in the Gregorian calendar, Monday.com is one of the best management software out there.

Source: Monday website

It is integrative with other popular tools that are widely used at work like Slack, Zoom, calendars, or different spreadsheets. Hence, the user can keep all the work in one place. This is always an advantage, especially when the variety of tools used to get work going are so diverse that there is a real danger people spend more time managing tasks than actually doing them.

Top companies like Uber, Hulu, and eBay are using this app to make work more efficient.

Task management software expertise

All new task management software and apps are adapted to the real needs of the modern workflow. With intuitive design and simple interfaces, all these are in the competition for maximized usability.

The simpler they are to use the more work is in the background of creating them. With entire global teams working on these to adapt and constantly test them only a few of these tools become an international success.

However, in the context of this pandemic drastically changing the way we work, these tools become even more popular and eventually essential. The dawn of remote work is upon us globally and any mid or big size company needs a task management software. Furthermore, even small companies recognize the importance of these in their everyday activity.

In AROBS there are specialized teams with experience in creating task management apps. Using the company’s over 20 years of global experience in software development and mixing it with talented professionals working with the latest programming languages the apps created are of international success.

TheHours

For a tool that enhances motivation, creating a career path for every member of a company while keeping track of their work, check out AROBS’s very own TheHours.

Workforce management software TheHours